Events & Programs Coordinator

Posted: May 15, 2019

Full Time

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The Events & Programs Coordinator is responsible for supporting and ensuring the success of events and programs hosted by the Waukesha County Business Alliance.

Essential Duties & Responsibilities

  • Coordinate logistics, details, budget and planning for Alliance events and programs under the guidance of the Events & Programs Manager.
    • Participate in planning committees that support events and programs.
    • Work to bring events and programs in at, or better than, budget.
    • Must be available to attend any events and programs as needed and assigned.
    • Provide assistance and backup to the Events & Programs Manager in executing events and programs.
    • Assist all Alliance departments with logistics and planning for internal and external meetings, training sessions and other programs.
  • Obtain and grow sponsorships for events and programs to meet or exceed budget.
  • Build relationships with vendors; including hotels, meeting venues, restaurants, catering companies, AV, etc. Use these relationships and expertise to provide recommendations for events and programs.
  • Attend industry and community events, as appropriate, to learn best practices, review potential speakers and gain experience about the format and structure of other successful events and programs.
  • Become proficient with all modules of ChamberMaster, especially the Events module. ChamberMaster is the Alliance’s database program.
  • Execution of Word/Excel mail merges.
  • Contribute to the Alliance’s member retention process.
  • Assist entire Alliance team as needed on any and all projects.

Qualifications

  • Bachelor’s degree or a two-year technical degree in a related field preferred.
  • Minimum of one year of relevant experience.
  • Must be proficient in the Microsoft Office suite; Excel, Outlook, PowerPoint and Word.
  • Excellent written and oral communication skills.
  • Ability to manage multiple projects at one time with a high level of attention to detail.
  • Strong interpersonal skills, ability to develop relationships and communicate with all levels of business management.
  • Effective and positive working relationship with team members.

The Events & Programs Coordinator position is a full-time, salaried position.  The hours to be worked will generally take place between 8:00am-5:00pm, Monday through Friday.  However, the Events & Programs Coordinator must be available for early morning and/or evening Alliance events and programs.

Position Reports To:  Events & Programs Manager.

To Apply:  Send resume, references and salary requirements to alliance@waukesha.org.